Lessons Learned from Transitioning a Coupled Ocean-wave Prediction System into Operations

The ocean-wave component of the Coupled Ocean Atmosphere Mesoscale Prediction System (COAMPS), developed by the U.S. Naval Research Laboratory (NRL), is being transitioned to the Naval Oceanographic Office (NAVO). We discuss several key aspects of the transition process. On the technical aspects of the transition, which include, hardware, software, systems and resources -- we found that transitioning should focus on 1) methods to harden the software infrastructure to make a robust, automated system; 2) procedures for handling missing or corrupted data; 3) standardized validation metrics; and 4) preparation of complete documentation including validation test reports, standard operating procedures (SOP), and software user guides. In particular, program source codes need to be frozen during the testing, validation and during the transition period.

In addition to the technical aspects, a successful system transition from the research/development stage into operations also involves non-technical aspects, such as commitment from all involved parties, frequent communications on tasks and milestones, and training sessions and workshops for the end users.